Media Policy


LinuxFest Northwest aims to share ideas around open source and educate beyond the walls and timeframe of the fest. We also strive to create a positive environment that adheres to our code of conduct and respects privacy of individuals while educating attendees.

Speakers and session recording

When you agree to speak at LinuxFest Northwest, you consent for your talk to be recorded in audio and possibly video format. LinuxFest Northwest uses screen capturing hardware along with audio recording equipment to broadcast presentations.

We reserve the right to publicly distribute and publish these recordings under the Creative Commons Attribution 3.0 license.

Your session material, including content and recordings may be used in various promotions or for other related endeavors. This material may also appear on the LFNW web site, social media channels or other digital mediums controlled by the LFNW organizing committee.

As conference organizers, we cannot be all places at once and it is important for us to be able to review all material presented at the conference.  For this reason, you may not opt out of having your talk recorded.  However, if you wish, you may request in writing that the session video not be published to the public.

Visit the LinuxFest Northwest official video channel.

Recording by attendees

All sessions are recorded by official LinuxFest A/V staff. If you are not the speaker and wish to audio/video record, you must obtain written consent from the speaker first.

Staff and attendee photography

When you register for LinuxFest Northwest, you consent to be photographed by our official conference photographer, and to have those photographs published under a Creative Commons license and possibly used in various promotional material.

We encourage attendees to take and share their own photographs, as long as the rules below are followed.

1. Any photography/recording that is legally allowed in public spaces is allowed at LinuxFest Northwest.
2. Photography/recording should be treated like other potentially harassing interpersonal interaction. That is, when one person in the interaction says “stop” or “leave me alone” (etc), the interaction must end. In this case, attendees should not attempt to photograph that individual again.
3. Photography/recording shouldn’t be done in such a way as to hide from the subject that it’s happening.
4. The subject may inspect the photo/recording at any time and, if requested, the photo/footage/etc must be deleted immediately.
5. Those who are taking photographs and/or recording must also follow our general Code of Conduct.

How to opt-out

If you do not wish images of yourself to be published, you may opt out by contacting us and reasonable efforts will be done to accommodate your request.

If you are a speaker, you may opt out of having your talk being publically distributed by contacting our presentation committee.

How to Report Violations or Issues

Please report an violations or issues with recording or photography directly to the front desk at registration, or by contacting us


Thank you to Open Source Bridge and DrupalCon, from whom this media policy was heavily influenced.